Aug 252020
 

EXTRA ORDINARY COMMITTEE MEETING

 MCC SPANISH GROUP

MINUTES, 22 AUGUST 2020

VIDEO MEETING

 

Members Present- Mike Bendall, Bob Johnson, Val Johnson, Tony Mills, Louise Hanson. Tony Child. Geoff Balshaw. Mac Morris. Maggie Morris

Also Present: Colin Spencer (web master)

Mike Opened the meeting explaining the need for the meeting was to discuss the following points of reference. He made the point that most UK rules do not cover Spanish rallies

POINTS OF REFERENCE

  1. Do we need an official host for rallies?
  2. Do we need a meet and greet?
  3. Do we need to charge a rally fee?
  4. Do we need to give prizes for any event that may be organised within the rally?
  5. What does the committee think that the format for a future committee should be?
  6. Discuss the considerable funds held by the group

Do we need an official host for rallies?

  1. Bob asked how the rally would be run and discussion continued around this. Bob also pointed that it was in the constitution that we have rally hosts with Geoff adding this was because of H&S. Mike pointed out the constitution was written for UK groups and is difficult for the Spanish Group to abide by all the rules as we book on Campsites and H&S is the responsibility of the campsite. It was decided that we no longer need hosts.

Majority in favour

Do we need a meet and greet?

  1. Voted to no longer supply food and drink at a meet and greet. It was agreed that we would get together on the 1st day but everyone would bring their own refreshments

All in favour

Do we need to charge a rally fee?

  1. Rally fee no longer required. All in favour

Do we need to give prizes for any event that may be organised within the rally?

  1. Do we need to give prizes for events? It was discussed that some events could charge for participation, petanque being an example. All in favour of not giving prizes for all events but some events could charge and give a prize

What does the committee think that the format for a future committee should be?

  1. Roles required were Chairman, Secretary, Treasurer and Rally Officer. The role of Rally Officer was discussed in detail. To satisfy club rules the Spanish group need to notify all rallies for each new year. It was pointed out that this isn’t practical with Spanish Sites getting more difficult to book. It was agreed that we could put the dates of rallies in to the magazine with a note of the groups website which will detail rallies as sites are booked. It will also advise that bookings for a pitch are the responsibility of the individual to book with the campsite. This will be discussed in more detail at the AGM

Discuss the considerable funds held by the group

  1. It was discussed that the remaining funds could be distributed between members but this was ruled out due to the complexity. Another suggestion was that it could be donated to charity/charities but continue to hold a small amount, around 500 Euros. Members will be given the opportunity to suggest charities. This will be discussed further at the AGM

Bob expressed his concerns about some of the changes

Mike closed the Meeting

Apr 152020
 

COMMITTEE MEETING MCC SPANISH GROUP
MINUTES, 11 April 2020
VIDEO Meeting

Members Present- Mike Bendall, Bob Johnson, Val Johnson, Tony Mills, Louise Hanson. Tony Child.
Also Present: Colin Spencer (web master)
Apologies, Mac Morris

1. Mike Opened the meeting thanking Colin Spencer for setting up the web meeting to enablethe committee to get together during the Covid19 pandemic.

2. Mike went on to raise points he wanted the committee to discuss/consider

a. Why do we need hosts for rallies,
b. Why do we need meet and greets with loads of food prepared by hosts
c. Why do we need raffles
d. Why do we need to book rallies over a year in advance, can they be booked 2-3 months in advance
e. Why do we need the committee in its current format? It was agreed that all the roles have to be filled but we need to define what that role entails

3. Discussions continued around these points

a. It was agreed we don’t need a meet and greet or a rally fee
b. Mike suggested the people at the rally decided what they wanted to do. Eg. Scooter rides, dog walks, bike rides
c. Val pointed out that we must abide by the club rules on committee roles
d. Bob reminded the committee we still have many club games and music which can still be used at rallies whatever the format
e. It was agreed that if someone does a quiz or organizes petanque we don’t need to give prizes

4. AOB

a. The May rally has not been cancelled but it may be depending on future instructions from the government
b. The June Rally is cancelled as the campsite cancelled. It was discussed whether we should look for a different site but no decision was made
c. Mike reminded the committee that we do have a substantial sum of money and we need to consider what we do with this
d. Bob reminded the committee we have many assets that are held at Bob and Val’s
e. Val left us with the question, Is this from now? We agreed we will have to get together in the near future to make decisions

Mike closed the Meeting

Nov 292018
 

COMMITTEE MEETING MCC SPANISH GROUP

MINUTES, 13 November 2018.

Members Present- Mike Bendall, Bob Johnson, Val Johnson, Mac Morris, Tony Mills, Geoff Balshaw.

  1. Bob Johnson was elected by a unanimous decision to take Vice Chairman.
  2. Rally Hosts were discussed, also it was agreed to look for an alternative to Kiko Park Rural, as this site was too remote for some members.
  3. The relaxing of host duties was discussed, and it was agreed to hold the Rally fee for all at 4€ per van for 2019. This will take the pressure off, for Hosts and make it easier to provide for the Meet and Greet. (Proposed by Bob and Seconded by Geoff)
  4. Return of the Club Trailer- an outsider is to investigate to see if Dave Bellsey is still in Spain.
  5. Rally Register – this Register on line was generally mentioned on several occasions previous, Colin is going to look at the Web page for us.
  6. The club projector was discussed again, as we felt it was inadequate for our needs. Bob is to ask Colin to look into this and sort a more professional Projector for us.

There was no Other Business.